TIN Comply, a tax compliance and identity validation platform built for finance, payroll, and compliance teams, today announced the launch of its new W-9 Management feature. This release integrates W-9 form collection directly into the IRS TIN matching lifecycle, allowing organizations to correct missing or inaccurate vendor data and strengthen compliance before filing deadlines and IRS reporting cycles.
Across many organizations, vendor master files contain incomplete or outdated taxpayer information—missing legal names, incorrect Taxpayer Identification Numbers (TINs), mismatched entities, or no W-9 documentation on file. These gaps often remain unresolved until year-end reporting, when they create significant operational burden and increased exposure to IRS penalties, B-Notices, backup withholding requirements, delayed payments, and compliance escalations.
TIN Comply’s new W-9 Management solution provides a secure and structured workflow for collecting completed W-9 forms directly from vendors, capturing electronic signatures, and storing finalized documentation in a centralized system. By integrating this capability into the compliance process, organizations can reduce rework, improve audit readiness, and proactively correct taxpayer information before it impacts filing.
“Most IRS reporting issues don’t come from filing mistakes — they come from bad data that’s been sitting in vendor files for years,” said a TIN Comply spokesperson. “By integrating W-9 management directly into the TIN matching lifecycle, we’re helping organizations reduce mismatches, fix missing taxpayer data, and improve compliance outcomes.”
To learn more about this new feature, visit TIN Comply W-9 Management at:
https://www.tincomply.com
W-9 Management Built to Fix Data, Not Just Collect Forms
TIN Comply’s W-9 Management feature gives organizations a secure and structured way to clean up vendor and payee data while maintaining audit-ready documentation.
Key capabilities include:
- Secure W-9 Requests and Online Completion
Vendors receive a secure link to complete their W-9 online, eliminating paper forms and email attachments. - Electronic Signature and Submission Workflow
Vendors can digitally sign and submit the W-9, improving turnaround time and reducing document handling errors. - Improved Data Completeness and Standardization
Built-in form logic helps ensure required fields are completed correctly, reducing incomplete submissions and missing taxpayer data. - Centralized Storage and Audit Trail
Completed W-9s are securely stored, with visibility into request history, reminders, and submission status. - Integrated IRS TIN Matching Support
Organizations can validate taxpayer information using TIN Comply’s real-time IRS TIN Matching tools to reduce mismatches and improve reporting accuracy.
This release is especially valuable for organizations with large vendor populations in industries such as healthcare, banking, staffing, manufacturing, and enterprise procurement—where maintaining accurate vendor data is critical to compliance and operational efficiency.
For organizations looking to validate taxpayer records at scale, TIN Comply also provides a secure IRS TIN Matching API that integrates directly into ERP, payroll, procurement, and finance systems.
Learn more about IRS TIN Matching here:
https://www.tincomply.com/white-papers/better-tin-matching
A Unified Compliance Platform for Taxpayer Data Validation
TIN Comply provides a comprehensive suite of identity validation and compliance tools designed to improve data integrity and reduce regulatory exposure. In addition to W-9 Management, the platform includes:
- Real-Time IRS TIN Matching
- EIN Discovery
- Sanctions Screening across 250+ Lists (including OFAC and global watchlists)
- USPS Address Validation
- Bulk File Processing and REST API Integration
Together, these capabilities allow organizations to validate taxpayer records, identify missing or incorrect data, and correct vendor files before they become costly compliance issues.
Availability
The W-9 Management feature is now available within the TIN Comply platform and can be enabled for organizations seeking to improve taxpayer data accuracy and modernize W-9 compliance processes.
To schedule a demo or speak with a product specialist, visit:
https://www.tincomply.com/request-demo
About TIN Comply
TIN Comply is a tax compliance and identity validation platform designed to help organizations reduce risk, improve accuracy, and meet IRS requirements with confidence. The platform delivers real-time IRS TIN matching, EIN discovery, sanctions screening, and address validation through a secure, scalable system built for both high-volume operations and regulated environments. TIN Comply supports finance, payroll, and compliance teams by helping them correct taxpayer data, reduce costly filing errors, and maintain ongoing compliance.